Arch00005.pngEditing Record Definitions

To edit a record definition:

  1. Select Tools > Reports > VA Records and Schedules.

    2. The Records and Schedules dialog box opens.

    Click to show/hide the parameters.

  2. Select the record to edit.

  3. Click Edit in the Records section of the Records and Schedules dialog box.

    4. The Record Formats dialog box opens.

    Click to show/hide the parameters.

  4. Click Add to add a new record field or click Edit to edit the selected field.

    5. The Edit Field dialog box opens. Add or edit the field information.

    Click to show/hide the parameters.

  5. Click OK to close the Edit Field dialog box.

  6. In the Record Formats dialog box, continue to modify, add, or remove record items.

  7. Click OK to close the Record Formats dialog box, and then click Done to close the Records and Schedules dialog box.

Once a record definition has been updated, instances of the new record format cannot co-exist in the same file with instances of the old record format. If an object is inserted into a drawing with a record format that differs from the current record of the same name, a dialog box opens requesting which format to retain. Records in the un-retained format will be purged, and their information will be lost. For this reason, it is recommended that any changes be made to record formats prior to beginning a project.

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Defining Records and Schedules

 

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