Reconciling Database and Drawing Notes

The Reconcile Notes command handles differences between the database and the notes in the drawing. For example, if database callouts have been placed and the database is edited afterwards, differences must be reconciled.

To reconcile notes:

1. Select Text > Reconcile Notes.

The Reconcile Notes dialog box opens. Select the note objects to reconcile.

Click to show/hide the parameters.

Parameter	Description
Callouts obtained from database	Selects database callouts
Callouts not obtained from database	Selects ordinary callouts and keynote callouts that are not linked to a database
Callouts that used to get their text from a database	Selects callouts that were once database callouts and obtained note text from a database
Callouts that never got their text from a database	Selects callouts that did not obtain note text from a database
General Notes objects	Selects general notes
Layers / Classes	Select the layers and classes with notes to include for reconciliation

2. Click OK to reconcile the notes. If any of the notes reference databases, the Notes Manager attempts to locate those databases. It searches first in the same folder as the current file; if not found, it searches in the same place relative to the Vectorworks program executable. If the databases still cannot be found, the Notes Manager tries to locate them with fully-qualified paths.

Place database files from another user in the same folder as the drawing file so that the Notes Manager can easily locate the databases.

3. If a database referenced by notes cannot be located, the Cannot Locate Database(s) dialog box opens. For each database that cannot be located, click Browse to specify the database location.

4. Click OK. Next, the Notes Manager searches the database(s) for the notes.

5. If one or more notes cannot be located in the database, an alert dialog box opens asking if you want Notes Manager to search for these notes in a database search list.

If there are no additional database files to be specified, click No and proceed to step 8. If the notes could be located in another database, click Yes to specify the database location.

6. The Specify Database Search List dialog box opens. Click Add to specify additional databases where the notes are located. Click Remove to delete a selected database from the list. The number of notes which have been located is displayed.

7. Click OK.

8. If some notes have still not been located, the Notes Manager: Reconcile Notes dialog box opens.

The dialog box is divided into two sections, with the database information on the left and the notes to be reconciled on the right. The buttons in the center of the dialog box move information from the database to the general notes and vice versa.

By using the center buttons, reconcile each note manually. As a note is reconciled, it is removed from the list.

 

Click to show/hide the parameters.

Parameter	Description
Active Database, Sections in Database, Notes in Database, Note Text, Database Filter, and Prefs	Edits the database sections, notes, note text, search filters, and saving preferences as described in Placing Database Callouts
Notes That Need To Be Reconciled	Displays the note text, type of note, database name and location, layer and class name, and database reference type (relative or absolute) for the notes that have not been reconciled
Update >	Overwrites the selected note(s) to be reconciled with the selected database note
< Update	Overwrites the selected database note with the selected note to be reconciled
< Add	Adds the selected note(s) to be reconciled to the database, placing the note(s) in the current database section
Auto-Locate	Automatically tries to locate the database, section, and description of a selected note to be reconciled, if the note originated from a database
< Locate	If the selected note to be reconciled originated from a database, tries to locate the note’s database, section, and description

9. Click OK.

An alert message explains how the notes were reconciled.

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Notes Management with Databases

Notes Management

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