Using Auto-Numbering

The software can automatically number spaces as they are created, or you can enter numbers manually. If you use the auto-numbering feature, the Numbering pane of the Space Settings dialog box has additional features to customize numbers and to adjust numbers when needed.

Custom Number Styles

You can create custom space numbers that contain information other than just a counter, such as the floor the space is on, or what zone the space is in.

To create, edit, or delete a number style:

Select the Space tool, and then click Preferences on the Tool bar.

On the Space Settings dialog box, select Numbering from the left pane to display the Numbering pane.

Click Edit Number Styles to add, edit, or delete the available number styles.

The Edit Number Style dialog box opens.

Click to show/hide the parameters.

Edit the number styles as follows:

● To add a new number style, type a style name into Space Number Style, and add a Prefix and/or Suffix if desired. Click Save; the number style is added to the Style Name/Style Definition/Saved in list.

● To edit a number style, select it from the Style Name/Style Definition/Saved in list and then edit the Prefix and/or Suffix as needed. Click Save to save the changes.

● To delete a number style, select it from the list and then click Delete.

When all editing is complete, click OK to close the Edit Number Style dialog box.

Validating Auto-Numbering

Occasionally the auto-numbering may need adjustment. For example, if a space is deleted after creation, one of the numbers will be missing from the sequence. If a space is duplicated, its number may be used twice for the same label type. The software can help you detect and correct such problems.

To validate auto-numbering:

Select the space object.

From the Object Info palette, click the Settings button to open the Space Settings dialog box, and then select the Numbering pane.

Click Validate Auto-Numbering.

The Validate Auto-Numbering dialog box opens.

Click to show/hide the parameters.

If there is a message next to a space number, select it and then click the correction button that displays beneath the list.

Message	Problem	Correction
missing	A number in the sequence is missing	Click Close Gaps to renumber all spaces that fall after the gap in the sequence
Value invalid (< Start)	The space’s current number is less than the start value	Click Assign valid value to automatically renumber the spaces
(multiple)	Multiple spaces have this number	Click Increase by Increment to automatically renumber the space

When all problems have been corrected, click OK.

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Parameter	Description
Space Number Style	Enter a descriptive name for the number style
Prefix / Suffix	Specifies additional information to display before and/or after the space number. If a prefix or suffix is desired, enter text and/or select one or more items from the list of variables to the right of the fields to insert automatically generated data. For example, your number style might have the floor the space is on, followed by a period and the automatically assigned space number. In the Prefix field, select the Floor variable, and then type a period; the space number variable is added to the definition automatically.
Style Name/Style Definition/Saved in	Displays the parameters of number styles that exist in the document. Select an item from the list to edit it.

Parameter	Description
Total Counter of this Tag / Start Value / Increment	For the selected space object, displays the total number of space objects that use the same label, along with the start value and increment set for auto-numbering
Ctr / Space Number	Each space object that uses the same label as this space displays in a list, which shows the space’s current counter (Ctr) and Space Number. The list also includes an entry if a number in the sequence is missing.
Correction button (name varies)	When a list item with a numbering error is selected, a button to correct the problem displays below the list.