Editing Lists of Space Names and Occupant OrganizationsEditing Lists of Space Names and Occupant OrganizationsThe Occupancy pane of the Space Settings dialog box has Space Name and Occup. Organization fields from which you can select values to assign to spaces. The names are collected from files in the Vectorworks application folder, your user folder, and any folder designated as your workgroup folder.
From the Vectorworks application Libraries\Defaults folder, the standard occupant organization and space name lists are always available. These lists are called “BOMA Standard Occupant Organizations.txt” and “Generic Space Names.txt.” You cannot modify these lists, but you can import and export items from them. Use the Space Settings dialog box to create custom versions of these lists, or to create new lists. Edits are automatically saved to your user folder.
In a workgroup environment, create space name and occupant organization lists and place them in a shared location. The folder structure must be the same as that of the default content libraries. See Customizing the Space Settings.
To edit a list of space names or occupant organizations:
Select the Space tool, and then click Preferences on the Tool bar.
Alternatively, select an existing space object, and from the Object Info palette, click the Settings button.
On the Space Settings dialog box, select Occupancy from the left pane to display the Occupancy pane.
Click Space Name or Occup. Organization, and select Edit List from the bottom of the list.
The appropriate editing dialog box opens.
Select the list to view.
● To view items from the list in the current document, click Active Document.
● To view items from a list external to the drawing file, click Default Folder, and then select from the List options. Lists from the Vectorworks application folder, your user folder, and your designated workgroup folder display.
Edit, import, or export items as described in the following table. The options available depend on what type of list you are editing.
Edit Function |
Applicable Files |
Procedure |
|
Rename the list |
User lists |
Click Rename, enter the new list name, and click OK. The list name in the edit dialog box changes. |
|
Change the list order |
Active document, user lists |
Click the item number and drag it up or down to the desired position. |
|
Add an item |
Active document, user lists |
Click New. ● If the active document list or a user list is selected, a blank item is added to the current list. Enter a name in the Item Value field. ● If a list from the application folder or a workgroup folder is selected, an alert displays, and you are prompted to add the item to a list in your user folder instead. Answer Yes to open a dialog box to add an item. Enter a name in the Item Value field. To create a new file, select Save to New File and enter a unique name. To add to an existing file, select Add to Current File and select a file from the pull-down list. Click OK to display the new item and list. |
|
Edit an item name |
Active document, user lists |
Select the item and enter the new name in the Item Value field. |
|
Delete an item |
Active document, user lists |
Select the item and click Delete. The item is removed from the list, and the items below it on the list are renumbered. |
|
Import items |
User, workgroup, and application lists |
Select one or more items and click Import. The items are added to the Active Document list. |
|
Active document, user, workgroup, and application lists |
Select one or more items and click Export to open the export dialog box. To create a new file, select Export to New File and enter a unique name. To add to an existing file, select Add to Current File and select a file from the pull-down list. Click OK to complete the export. |
Click OK to save the changes and close the edit dialog box. If you changed an external list, a message displays the path in your user folder where the edited file is saved; click OK.
Click OK to close the Space Settings dialog box.
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