Reconciling database and drawing notes

The Reconcile Notes command handles differences between the database and the notes in the drawing. For example, if database callouts have been placed and the database is edited afterwards, differences must be reconciled.

If Automatically update all Notes on the drawing when the OK button is clicked is selected in the Database Preferences dialog box (see Managing database notes), the notes are updated automatically when the database is changed.

Parameter	Description
Callouts obtained from database	Selects database callouts
Callouts not obtained from database	Selects ordinary callouts and keynote callouts that are not linked to a database
Callouts that used to get their text from a database	Selects callouts that were once database callouts and obtained note text from a database
Callouts that never got their text from a database	Selects callouts that did not obtain note text from a database
General Notes objects	Selects general notes
Layers/Classes	Select the layers and classes with notes to include for reconciliation

2. Click OK to reconcile the notes. If any of the notes reference databases, the Notes Manager attempts to locate those databases. It searches first in the same folder as the current file; if not found, it searches in the same place relative to the Vectorworks program executable. If the databases still cannot be found, the Notes Manager tries to locate them with fully-qualified paths.

Place database files from another user in the same folder as the drawing file so that the Notes Manager can easily locate the databases.

3. If a database referenced by notes cannot be located, the Cannot Locate Database(s) dialog box opens. For each database that cannot be located, click Browse to specify the database location.

5. If one or more notes cannot be located in the database, or are not from a valid database, an alert dialog box opens. Indicate whether you want to search for the notes.

If there are no additional database files to be specified, click No and proceed to step 8. If the notes could be located in another database, click Yes to specify the database location.

6. The Specify Additional Databases to Search dialog box opens. Click Add to specify additional databases where the notes are located. Click Remove to delete a selected database from the list. The number of notes which have been located is displayed.

8. If some notes have still not been located, the Notes Manager: Reconcile Notes dialog box opens.

The left side of the dialog box is the same as the general Notes Manager; see Managing database notes. The right side of the dialog box displays the list of notes to be reconciled.

9. From the Notes That Need To Be Reconciled list, select a note. The current text of the note in the drawing displays in the Note Text field on the right side of the dialog box.

If Auto-Locate is selected (for keynote legends and general notes only), the Sections in Database and Notes in Database areas on the left side of the dialog box display the current database information associated with the selected note. Otherwise, click < Locate to locate the selected note in a database.

● Click Update > to replace the text in the drawing with the selection from the database.

● Click < Update to replace the database text with the edited note text from the drawing.

● Click Add to add the drawing note text as a new database entry in the current section.