Land00003.pngViewing plant database records

Each plant entry and its associated botanical information is considered a “record” in FileMaker. Several view modes display the records in ways designed to facilitate performing related tasks. When the plant database first opens, the records operate in Browse mode, with Forms displayed.

To familiarize yourself with the different display modes, and view the plant records in a variety of ways:

1.      Open the plant database as described in Accessing the plant database.

2.      Select the View > Status Toolbar database command to enable viewing controls and status at the top of the record form. Many of these items can also be found on the View and Records menu.

PlantD_Status.png 

3.      From the Status toolbar and the View menu, select the view mode and layout options depending on the task to accomplish.

Mode or view option

Description

View Mode

 

Browse

Displays plant record information and allows editing

Find

Displays a blank form for specifying search criteria

Preview

Displays plant record information as it will be printed

View as Form

Displays each record as an individual form or “page”

View as List

Displays records consecutively in a scrollable list

View as Table

Displays each record as an item in a table, for sorting and reordering

Layout

 

Data View

Displays plant record information

List View

Displays limited plant data for each plant, for sorting and reordering

Web View

Displays a special browser (using the default system browser) for locating plant images and information

Records Found toggle and status

PlantD_Foundtoggle.png 

After a search, the green toggle button displays an approximate pie chart and the number of records found; click the green pie chart button to toggle the display to records that are not in the found set. The sort status is also indicated.

Show All

Clears the results from a search, displaying all records

New Record

Adds a plant record to the database

Delete Record

Deletes the currently selected record from the database

Find

Switches to Find mode layout, for searching

Find menu

Allows searches to be saved, modified, recalled, and cleared

Sort

Opens the Sort Records dialog box, for determining the sort order for the plant records, or for unsorting the records

Quick Find

Searches for the text entered or recent searches, without switching to Find mode

Preview

Displays the records in a Print Preview mode

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The plant database

Searching for plants

 

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