The Project Sharing dialog box

Layer Name

Displays the name of the layer

Type

Indicates what type of layer this is

Out of Date

An exclamation mark icon () indicates that this layer has changed since the last time the working file was updated

Owner

Displays the name of the user who currently has the layer checked out

Date Checked Out

Displays the date and time the layer was checked out

Date Modified

Displays the date and time the layer was last modified

Comment

Displays any comment text entered when the layer was checked out

Master Layer

A star icon () indicates a layer that can only be modified by a user with Administrative or Project permission

Check Out

Select layers and click Check Out to make the layers available for editing in your working file. On the Checkout dialog box, enter a comment to describe why the layers are checked out.

If a selected layer is out of date, the working file will be refreshed automatically.

Release

Select layers from this working file (blue text) and click Release to make the layers available to other users. If any one of the layers has changes that have not been committed to the project, you are prompted to either commit or discard the changes in all of the checked out layers.

This option is only available for objects you have checked out, in the current working file.

Administrative Release

If you have Administrative permission, you can release the layers checked out to another user (gray text). Note that all layers checked out by that user will be released at the same time. Verify that all changes have been committed before releasing another user’s layers; any unsaved changes will be lost.

You can also use this option to release a layer that you checked out in a different working file. To release a layer you checked out in the current working file, click Release instead.

Edit Comment

Select a layer from this working file (blue text) and click Edit Comment; on the Edit Comment dialog box, enter the edits. The comment changes for all layers checked out in this working file.

Edit

Select a row and click Edit to open the Edit History Record dialog box. Edit the Comment. Administrative users can edit any record, but other users can only edit history items that they have generated.

Clear All History

If you have Administrative permission, you can click this button to clear all project history. This action cannot be reversed with the Undo command.

Export

Click Export and then specify a name and location for the history file. The data is exported as comma-separated values, which can then be imported into a data processing program such as Excel.

Search

Enter search terms and press Enter to display a list of matching items

Add

Click Add to open the New User dialog box. Enter the user’s Username (the name the person uses to log into the computer), Full Name, and Permission level. A unique Color (for highlighting checked out objects) defaults for each new user automatically, but you can change it. See Permission level descriptions for details about the functions permitted for each level.

Edit

Select a row and click Edit to open the Edit User dialog box. Edit the user information.

Before you change a user’s permission to a lower level, verify that all changes in all of that user’s working files have been committed; any unsaved changes will be lost.

Delete

Select a row and click Delete; when prompted, click Yes to confirm that the user should be deleted. A project must have at least one user with Administrative permission.

Before you delete a user, verify that all changes in all of that user’s working files have been committed; any unsaved changes will be lost.

Override Color

Select a row and click Override Color to open the Override Color dialog box. Select a different color to display for this user in your working files for this project; no other users will see this change. Click Revert to Default to remove the override color.

Import

Click Import and select a project file (.vwxp) from which to import users and permissions. If one or more imported users already exist in this file, they are not replaced.

Default permission for new users

Select a default permission level. When a user who is not already set up in the project creates a working file from the project file, the user is automatically added to the list with the default permission.

Create a backup copy of the Project File after every __ commits to

Check the box to enable automatic backups of the project, and then specify the number of commits to allow between backups

A backup folder in the same location as the Project File

Places the backup folder in the same location as the project file

A custom location

Places the backup folder in a custom location. Select whether to save the backup folder’s absolute path, or the path relative to the project file. Keep in mind the following:

Absolute path: The backup folder must be accessible by all users working on the project. All users must be working on the same platform (Windows or Mac) as that on which the path was specified.

Path relative to Project File: For server-based sharing, the backup folder must be in the project folder for the server associated with this project.

Click Choose to select the backup folder location.

Keep the __ most recent backups

Specify the number of backup copies to keep

File-based

Specifies that the project file will be accessed by team members directly from the local network

Network Protocol

Select the network protocol users can use to connect to the file. Don’t allow both SMB and AFP protocols if the file is on a network-attached storage (NAS) device.

“Safe Save”

Select this option to use a different save process for the project file, to avoid problems with user permissions and NAS device configurations. This option is slower than the regular save process.

Server-based

Specifies that the project file will be accessed by team members via the Project Sharing Server (see The Project Sharing Server). A server must be installed for this option to be available.