DesignSeries00009.pngThe Project Sharing Dialog Box

Use the Project Sharing dialog box to check out and release layers and to view project history. If you have Administrative permission, you can also set permissions for other users and set the backup policy for the project.

This dialog box has specialized functions to sort and select its list items; see List Box Functionality.

To use the Project Sharing dialog box:

  1. From a working file, select File > Project Sharing.

  2. The Project Sharing dialog box opens.

    If you select the Project Sharing command from a Vectorworks (.vwx) file, the Project Sharing Setup dialog box opens instead; see Sharing a Project File.

  3. It is common to change document settings while working on a file. For convenience and efficiency, the project settings do not override your custom settings when the working file is refreshed. To quickly return to the project settings at any time, click Reset Document Preferences at the bottom of the dialog box.

All changes immediately update the project, and they cannot be reversed with the Undo command.

The tabs are described in the following topics.

Layers Tab

The current status of each layer in the project displays (referenced layers are not listed).

If you have Administrative permission, you can click the star icon column (master_layer00010.png) to add or remove the master layer designation for layers. Master layers can only be modified by users with the Administrative or Project permission level.

The color of the text on each line indicates the layer status:

    Black: Layer is available to be checked out

    Blue: Layer is currently checked out in this working file

    Gray: Layer is currently checked out in another working file

History Tab

The history of the project displays, with the most recent actions at the top of the list by default. History items are created whenever changes are committed to general areas of the project, including layers, layer contents, classes, resources, and global document data such as document preferences. History items are also created when layers are checked out and released.

Re-sort the columns to display all changes to a particular layer, or all changes made by a particular user, for example. You can also search for items that contain a particular keyword.

The history list that displays on this tab is limited to the most recent 3000 items, based on the current sort order. The full history is always available with the Export option.

For each history item, the following information displays: entity name, entity type, user name, comment, action, date and time of the action.

Use the buttons to edit comments, and to clear, export, or search the history.

Users Tab

All users who have permission to work on the project are listed. The Vectorworks program identifies users by Username, which is the name each person uses to log into the computer. Your name and permission level display in bold text.

Users with Administrative permission have access to all functionality on this tab; non-administrative users can use only the Override Color button, to specify a different highlight color for other users.

Permission Level Descriptions

Permission Level
Description

Read Only

    View the content of the file

    Navigate in the file

    Edit class and layer visibilities (cannot commit)

    Publish and export from the file

Layers-Restricted

Read Only permissions, plus:

    Create, delete, and edit objects on layers

    Create, delete, and edit worksheets, scripts, and script palettes

    Edit unrestricted document preferences and settings (cannot commit)

    Create and edit saved views (cannot commit)

    Create and edit working planes (cannot commit)

Layers-Unrestricted

Layers-Restricted permissions, plus:

    Create, delete, and edit layers

    Commit saved views

    Create, delete, edit, and commit Publish saved sets

    Create, delete, edit, and commit batch render jobs

Layers and Resources

Layers-Unrestricted permissions, plus:

    Create, delete, and edit resources

    Create, delete, and edit dimension standards

    Create, delete, and edit patterns

Project

Layers and Resources permissions, plus:

    Create, delete, and edit classes

    Create, delete, and edit story data

    Set and edit master layers

    Create, delete, and edit references to Vectorworks files

    Edit restricted access document preferences and settings

    Commit all document preferences and settings

Administrative

Project permissions, plus:

    Manage project sharing settings

    Add, delete, and edit users

For more details about how permission levels affect editing files, refreshing files, and committing changes, see the following:

    Permission Levels for Document Preferences and Settings

    Permission Levels for View-related Settings

    Permission Levels for Resources and Other Global Data

Backup Tab

If you have Administrative permission, use this tab to set the backup policy for the project.

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